Every project has a lifecycle. There are many phases known as ‘process groups’ during this life cycle. Each process group has a unique and important objective that helps to achieve desired outcomes in a project. The project monitoring and controlling process group activities are essential to ensure that the project is on track. Project monitoring and control, unlike other phases, are done from the beginning to the end of the project. These activities are used to monitor and control the project and identify any deviations from the plan. This process group also covers the other four.
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Why is project monitoring and controlling important?
There are best practices for project monitoring and controlling to ensure a successful project. Monitoring and controlling activities are used to determine if the project is not meeting its expectations. What activities should be performed during this crucial phase? We will be listing the best practices for project monitoring and controlling in this article.
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Project management processes can be documented and managed with the help of project management templates. To get an idea of the process, you can view free samples of project management templates.
These 16 Best Practices for Project Monitoring and Control
Step 1: Project monitoring and control
To monitor and control the project, necessary steps, control points and actions are taken. These actions are taken if the project is not following the planned baseline.
Step 2: Measure performance
To gauge whether the project is moving smoothly, you should measure its performance. Cost performance will tell you if the budget is sufficient to complete the project. The project’s schedule performance will indicate whether the scheduled dates and time can be met.
Step 3: Determine if there are any variances that warrant a change request
If there is significant variance from the baseline, such as if the project duration is expected to exceed the planned duration by 20% then it is necessary to take appropriate actions to meet the project targets.
Step 4: Control and monitor project progress
Projects will experience changes. However, it is possible to take preventive steps to reduce the impact of changes. To reduce the likelihood of customer changes, it is possible to clarify the scope and requirements with the customer.
Step #5: Request changes
If the values are not as expected, a request for a change can then be made to meet them again.
Step #6: Project monitoring and control
All changes to a project should be implemented in a coordinated manner. Because even a small change to one aspect of a project can have a significant impact on the entire project. Integral change control is a process that evaluates the impact of changes on the project. To minimize the risk of future changes, it is necessary to plan for proper change implementation.
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Changes may be approved or rejected by the project monitoring and control process. Cha